Try it!
With color categories and reminders, Outlook keeps your calendar organized so you don't miss important meetings or appointments.
Add or update reminders
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Select New Appointment, New Meeting, or open an appointment by double-clicking on the event.
Note: If it's a recurring event, you can change the reminder for a single event or the entire series.
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Select the Reminder drop-down menu and choose how long before the appointment you want to be reminded. The default is 15 minutes. Or choose None if you don't want a reminder.
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If it's a new appointment, add a Subject, Location, and brief description.
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Select Save & Close to finish.
Add a color category
Categories are only seen by you to group similar messages, tasks, contacts, or calendar events.
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Select New Appointment, New Meeting, or open an existing appointment by double-clicking on the event.
Note: If it's a recurring event, you'll need to choose the series to add a color category.
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Select Categorize and then one of the preset colors.
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If this is the first time using the color, you'll be asked if you want to rename it.
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After you’ve chosen a category, a color bar will go across the top of the event.
Rename or create new color categories
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Select any appointment or meeting.
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Select Categorize > All Categories.
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In the Color Categories window, you can choose:
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New: Create a new category.
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Rename: Rename an existing category.
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Delete: Delete a category.
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Color: Change the color of an existing category.
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Shortcut Key: Choose a shortcut key for the category.
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You can also use the same categories in People, Mail, and Tasks in Outlook.