Play a meeting recording

After a meeting ends, you can find the meeting's recording in the meeting chat or calendar.

From a chat

  1. Go to Chat  Teams Chat Tab icon in Teams.

  2. Select the chat for the specific meeting.

  3. Select the Shared tab.

  4. Select a recording. 

  5. When the viewer opens, select Play  Play button

    Recording screen play selected

From your calendar

  1. Open your Teams calendar.

  2. Double-click the past meeting you want to see the recording from.

  3. Select Recap.

  4. Select  Play   Play button.

You can also select the recording thumbnail in Details and select Play   Play button.

From a channel

  1. Select Teams  Teams button in Teams.

  2. Select a channel.

  3. Select Files.

  4. Find and select the recording. The recording is an .mp4 file and has the Recording button play icon Recording icon at the beginning of the line.

  5. Select Play   Play button if the recording doesn't start immediately.

Closed or live captions

Live captions are available during a meeting, but aren't recorded.

To turn on captions during a meeting:

  1. In your meeting controls, select More actions Microsoft Teams more options icon > Language and speech  Language and speech menu item icon.

  2. Select Turn on live captions  Closed caption menu icon.

Your captions will appear under the meeting screen. These captions are only shown to you during the meeting.

You can also start live transcription, which can be viewed after the meeting. 

To view closed captions later during playback:

  1. Go to Chat Teams Chat Tab icon in Teams.

  2. Select the past meeting chat.

  3. Find and select the recording thumbnail.Recording thumbnail

  4. Hover over the video player and select Toggle captions Closed caption menu icon, or press Alt+C

  5. Select your language and view. 

If you don't see Toggle captions Closed caption menu icon:

  1. Select Open in Stream Open in Stream button at the top of the video.

  2. In Stream, select Video Settings  Stream video settings button.

  3. Expand Transcript and captions  Transcript and captions button > Generate.

    Stream Generate caption button

Depending on the length of the video, generating closed captions can take several minutes. 

Once generated, you can watch the video in Stream and have captions displayed at the bottom of the screen.

When the captions have been created, the Generate button turns to Translate. Select Translate to change the spoken or screen language to automatically translate the captions. 

Customize captions

  1. In the video player, hover and select Playback options  Settings gear button.

  2. Select Caption settings.

  3. Choose your caption size, color, or background transparency.

Note: Captions aren't captured in recordings or downloads. However, you can turn them on while viewing a recording in Teams or Stream.

Meeting recording storage and permissions

Teams meeting recordings are automatically stored in the organizer's OneDrive for Business.

Meeting recordings expire after a period of time set by your IT admin. Organizers can change recording expiration dates.

To learn more, see Record a meeting in Teams.

Channel meetings

For channel meetings, the recording will be stored on the Files tab for the channel.

The Files tab stores all files for the channel. Everyone who is a part of the channel will have permission to edit and view the recording.

All other meetings 

For non-channel meetings, the recording will be stored in the Recordings folder in the meeting organizer's OneDrive folder. If you were invited to the meeting, you can access the recording through the Files or Shared tabs in the chat, channel, or meeting details. 

Note: Only the meeting organizer and co-organizers can edit the recording. But everyone invited to the meeting is able to view the recording. 

Share a link to a meeting recording with others

If you organized the meeting, you can share the recording with people who weren't invited to the meeting by sharing it like you would share any other file.

To share a recording from a meeting chat:

  1. Select Chat  Teams Chat Tab icon in Teams.

  2. Open the meeting chat you want to share a recording from.

  3. Select the Shared tab.

  4. Hover over the recording you want to share and select More options  Microsoft Teams more options icon > Copy link  Copy link icon

    • To manage link access or request the owner to give access to someone outside your org, select Settings  Settings gear button inthe Link dialog. 

  5. Paste the link into a message or post to share.

Notes: 

  • Guests and external attendees can only view a recording if they're sent a direct link to the recording.

  • To learn more about sharing meeting recordings in OneDrive, see Share OneDrive files and folder.

To learn more, see Customize access to meeting recordings or transcripts in Microsoft Teams.

Download a meeting recording

Only the meeting organizer can download the meeting recording.

To download a meeting recording:

  1. Select the Files or Shared tab in the meeting chat or channel. 

  2. Find and select the file. 

  3. Select More options  Microsoft Teams more options icon > Download  Teams download arrow icon.

To learn more, see Edit or delete a meeting transcript in Microsoft Teams

Want to know more?

Record a meeting

Issues with meeting recordings

Delete a meeting recording

Edit a recording transcript

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