Manage what attendees see in Teams meetings

Keep meetings and events running smoothly by managing what attendees see. Focus on certain people by showing them on and off-screen, hiding others from view, and more.

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Managing attendee view is generally available in Microsoft Teams town halls. To use this feature for Teams webinars and meetings, you'll need a Teams Premium license.
To start using Teams Premium, contact your IT admin.

Manage what attendees see

Specify presenters and turn on the Manage what attendees see toggle to only show shared content and people you bring on-screen.

Schedule a meeting in Teams.
In the Add required attendees field, add people to invite to your meeting.
Select Options > More options.
In Roles:
1. Set Who can present? to Specific people.
2. Search and select presenters in Choose presenters.
In Engagement, turn on the Manage what attendees see toggle. By default, attendees won't have access to their mics and cameras when you apply this setting. In Audio & video, their mic and camera permissions will be locked.
Select Save.

: These settings can be configured in the Teams mobile app.

Schedule a webinar in Teams.
In Co-organizers and Presenters from your org, add event co-organizers and presenters.
Select Meeting options .
In Engagement, turn on the Manage what attendees see toggle. By default, attendees won't have access to their mics and cameras when you apply this setting. In Audio & video, their mic and camera permissions will be locked.

: These settings can be configured in the Teams mobile app.

Town hall settings automatically default to managing what attendees see. To access these settings:

Schedule a town hall in Teams.
In Co-organizers and Presentersfrom your org, add event co-organizers and presenters.
Select Meeting options .
In Engagement, the Manage what attendees see toggle will be turned on. By default, attendees won't have access to their mics and cameras. In Audio & video, their mic and camera permissions will be locked.

: These settings can be configured in the Teams mobile app.

Bring a presenter on-screen

Presenters, organizers, and co-organizers will appear in the left pane under Manage screen. When you bring someone on-screen, their video feed will appear in the Manage screen pane and in the center of the meeting window simultaneously. This supports consistent viewing and helps event organizers see what's being shown to attendees.

To bring someone on-screen:

In the Manage Screen pane, find the presenter you want to bring on-screen.
Turn the Bring participant on screen toggle on that appears over their video feed or profile picture.

: When the LIVE indicator appears on someone's video feed or profile picture, they're currently on the meeting screen and can be seen by attendees. The LIVE indicator is only visible in the Manage screen pane and can't be seen by attendees.

You can also bring a presenter on-screen by hovering over their video or profile picture and selecting More options Microsoft Teams more options icon > Bring on screen Spotlight video .

Presenter view is currently only supported in Teams for desktop and web.
Firefox and Safari aren't currently supported. Attendees joining from these browsers can only view the standard Teams meeting experience.

Take a presenter off-screen

Easily take presenters off-screen if they finish speaking or sharing content, or if they're having technical difficulties.

To take a presenter off-screen:

In the Manage Screen pane, find the presenter you want to bring off-screen.
Turn the Bring participant on screen toggle off that appears over their video feed or profile picture.

You can also take a presenter off-screen by hovering over their video or avatar and selecting More options Microsoft Teams more options icon > Take off screen Exit spotlight video .

When a presenter is brought off-screen, the LIVE indicator on their video feed or profile picture will disappear.

: When you bring presenters off-screen, their mics won't be muted automatically. Attendees will still be able to hear them until they mute themselves manually.

Pin a presenter

Get ready to bring a specific presenter on-screen by pinning them in the Manage screen pane. In meetings or events that have many presenters, pinning someone makes them easy to find.

To pin a presenter:

Find the presenter in the Manage Screen pane.

: Select the arrows at the bottom of the Manage screen pane to see more people and find who you're looking for.
Hover over the video or profile picture of the presenter you want to pin.
Select More options > Pin for me .

: When you pin presenters, only you can see them pinned in the Manage Screen pane.

When you pin a presenter, they'll appear under your personal video on the Manage Screen pane unless you unpin them.

To unpin a presenter:

Find the presenter in the Manage Screen pane.
Hover over the video or profile picture of the presenter you want to unpin.
Select More options > Unpin for me .

Bring an attendee on-screen

Typically, attendees will take on an audience role in this style of meeting or event and won't have access to their mics or cameras. However, organizers can bring an attendee on-screen manually.

To bring an attendee on-screen:

Select People from the meeting controls.
Hover over the person you want to bring on-screen.
Select More options > Bring on screen .

Take an attendee off-screen

When you take an attendee off-screen, their mics and cameras will be turned off automatically.

To take an attendee off-screen:

Select People from the meeting controls.
Hover over the person you want to take off-screen.
Select More options > Take off screen .

Manage what attendees see	Pin a presenter
Bring a presenter on screen	Bring an attendee on screen
Take a presenter off screen	Take an attendee off screen

Manage what attendees see in Teams meetings

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