Get started with Microsoft Teams webinars
Schedule engaging and interactive events with webinars in Microsoft Teams.
How webinars are different from ordinary meetings
Typically, meetings are collaborative and conversational. Teams can discuss plans, share materials, and more.
Webinars, on the other hand, are more structured. Presenters share ideas or provide training to their audience. Attendees have limited audio and video permissions.
Webinar features
Registration
Webinar features help you manage your event before it begins. Set up capacity limits, manual registration approval*, and waitlists*. Add custom questions to your registration form to learn more about your audience.
*Available in Teams Premium
Branded themes
Customize your event by adding brand images, banners, and color themes. To learn more, see Customize a webinar in Microsoft Teams.
Presenter bios
Include presenter photos and bios on your event site to give attendees context about your event. To learn more, see Schedule a webinar in Microsoft Teams.
Webinar reports
Gain insights before and after your event with webinar reports.
Before the event, webinar reports will tell you how many people viewed the event site and registered. They reports will also show cancellations.
Reports will also show how many people attended the webinar, how long they were there, and more. To learn more, see View webinar reports in Microsoft Teams.
Webinar tips
Before the webinar
Organizers:
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Schedule the webinar well in advance, usually by several weeks.
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Decide whether the event will be public or private. Public events are open to anyone with a link to register. Private events are only accessible by internal organization members.
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Create a form for attendees to fill out before sending them event details. Use the form to measure training effectiveness, stay in contact, and more.
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Publish and share the event. After the event site is published, presenters and attendees will get email invites. Organizers can also share the registration link on social media, email, etc.
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View registration insights before the event.
Attendees:
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View event details and the event page.
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Receive an email containing webinar info and the link to join it.
Note: Attendees can join a webinar on up to three devices at the same time.
During the webinar
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External attendees will wait in the event lobby after they join the event. Then, organizers and presenters can let them into the webinar.
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In a public webinar, attendees won't be able to turn on their mics or cameras. Mics and cameras won't be available unless an organizer or co-organizer turns them on for everyone.
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The presenter controls audience participation. Use polls to engage with your audience during the event. To learn more, see Create a poll in Microsoft Teams.
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External presenters can join the event as attendees. Then, the organizer can make them a presenter.
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If an attendee registers after a webinar starts, they might see this error message: "You haven't registered for the event. Please register here to join the event." It can take up to five minutes for registration to go through. Then, they should retry joining.
After the webinar
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The organizer can view and download webinar reports.
Who can schedule a webinar?
By default, anyone who can schedule a Teams meeting can schedule a webinar. If you’re unable to schedule one, check with your IT admin.
Who can register for a webinar?
Anyone can register for a public webinar. Members of an organizer's org can register for private webinars.
Note: If you can't schedule a public webinar, contact your IT admin.
What's next?
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