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Tools like captioning and Immersive Reader can be found in several apps, including Office for the web apps. 

Captioning in PowerPoint

  • You can start and stop subtitles by selecting the Toggle Subtitles   The Toggle Subtitles button  from Slide Show View or Presenter View.

  • To have subtitles always start up when a Slide Show presentation starts, from the ribbon you can navigate to Slide Show > Always Use Subtitles to turn this feature on for all presentations. (By default, it's off.) Then, in Slide Show and Presenter View, a live transcription of your words will appear on-screen.

Captioning in Micorosft Teams

  • To use live captions in a meeting, go to your meeting controls and select More options  > Turn on live captions.   

  • To stop using live captions, go to the meeting controls and select More options   > Turn off live captions.

Accessibility Checker

  • In Word and other apps, select Review > Check Accessibility.

Check Accessibility in Word1

  • Review your results. You'll see a list of errors, warnings, and tips with how-to-fix recommendations for each.

Immersive Reader

  • In Word and other apps, select View > Immersive Reader  Icon of an open book with a speaker over it.

  • Find options to change text size, reduce crowding between letters, change the font, change background color and have the document read to you.

Want more?

Present with real-time, automatic captions or subtitles in PowerPoint

Use live captions in a Teams meeting

Improve accessibility with the Accessibility Checker

What is Immersive Reader?

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