First things to know about meetings in Microsoft Teams

Join a Teams meeting from anywhere

Whether you’re in the office or on the go, join a Teams meeting anywhere using any device.

There are several ways to join a Teams meeting. You can:

• Join by link from the meeting invite

• Join from calendar or ID

• Join from a chat or channel

• Call into the meeting

Before you enter a meeting, choose to join anonymously or from a different account, try out video filters, and more from the pre-join screen.

To learn more, see Join a meeting in Microsoft Teams.

Schedule right in your Teams calendar

Quickly schedule a meeting directly in your Teams calendar. Simply select Calendar in Teams, select a time slot, and invite participants. Select Scheduling Assistant at the top of the scheduling form to find a time that works for everyone.

You can also add details like the meeting agenda for others to review beforehand or customize meeting options to suit your needs.

To learn more, see Schedule a meeting in Microsoft Teams.

Start an instant meeting

Need to meet spontaneously or for something urgent? Select Meet now at the top of your calendar, a group chat, or a channel to start an instant meeting.

To learn more, see Start an instant meeting in Microsoft Teams.

Send messages in the meeting chat

Meeting chats are chats that are specifically tied to your meeting, making it easy to keep track of discussions and important information.

Select Chat in your meeting controls to view and participate in the conversation. To stay engaged, react to others’ messages or @mention specific people in your message to draw their attention. Return to any meeting chat later by selecting Chat in Teams.

To learn more, see Chat in Microsoft Teams meetings.

Share your video

Turn on your camera before or during a meeting to make communication more personal and foster deeper connections.

While you’re in a meeting, select the dropdown arrow next to Camera in the meeting controls to preview your video feed and apply video effects, like filters or backgrounds. When you’re ready to start sharing your video, select Camera in the meeting controls.

To learn more, see Use video in Microsoft Teams.

Present in meetings

Share your screen, present slides, or work together directly in documents during a meeting. To start presenting, select Share in your meeting controls.

Use presentation tools to highlight important points, annotate, and collaborate on content in real-time.

To learn more, see Present content in Microsoft Teams meetings.

Host large events

Schedule a town hall or webinar in Teams to host high-capacity events where information is being shared with larger audiences. Livestream high-quality content, engage in Q&A with attendees, and much more. Keep track of important event insights before and after the event with attendance and registration reports.

To learn more, see Get started with Microsoft Teams webinars and Get started with town hall in Microsoft Teams.

Meeting recap

Meeting recaps are available after recorded or transcribed meetings and are great for catching up on meetings you missed or want to review.

In a meeting recap, you can find the meeting recording and transcript, shared notes and files, and more. Recaps also include the agenda and any follow-up tasks to help everyone stay on the same page.

To learn more, see Meeting recap in Microsoft Teams.

Related topics

Use Copilot in Microsoft Teams meetings

Use meeting controls in Microsoft Teams

Record a meeting in Microsoft Teams