About the Viva Insights Outlook add-in

1. Open your Viva Insights app in Teams or on the web.

2. Select the ellipses (...) at top right, then select Settings.

3. Select Privacy from the left pane.

4. Toggle the switch for Insights Outlook Add-in from On to Off or from Off to On.

5. Select Save changes.

If you opt yourself out or if an admin opts you out, you can opt back in any time to regain access to the Viva Insights Outlook add-in.

This Outlook add-in preserves all the data-subject rights afforded by General Data Protection Regulation (GDPR). The insights you see in the add-in are only available to you. They are computed as needed, from your email and meeting information, and are never stored outside your mailbox.

Additionally, the add-in begins processing data for insights only after the first time you open it. Learn more about how Microsoft protects your privacy.

Before you can use the Viva Insights Outlook add-in, you'll need to:

• Have an applicable Microsoft 365 plan and let at least 24 hours elapse since you were granted that license.

• Have a valid mailbox. This can't be a shared mailbox or even a shared mailbox that was converted into a user mailbox. It needs to be a user mailbox from the start. We recommended that you provision a new user mailbox, if necessary.

• Have the following in place:

  • Microsoft Outlook version 1705 (build 8201.2102) or higher for Windows, or version 15.39.1010 or later for Mac.

  • Add-in commands enabled for the Outlook add-in. For details, refer to Add-in commands for Outlook.

  • Internet Explorer version 10 or 11 installed on your computer.

The admin enables the add-in by default in the Microsoft admin center. If your admin sets the deployment status as "Optionally, disabled by default," you can manually add the Viva Insights Outlook add-in yourself from the Microsoft Store Add-ins.