Insert Excel data in PowerPoint
Applies To
PowerPoint for Microsoft 365 PowerPoint 2024 PowerPoint 2021 PowerPoint 2019 PowerPoint 2016![Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.](https://cxcs.microsoft.net/static/public/surface-and-devices/neutral/4873755a-8b1e-497e-bc54-101d1e75d3e7/d07c07fd6aabfe12ed716e87301dc3a1a3a7b5b0.png)
Try it!
In PowerPoint, you can embed tables and worksheets from Excel in your presentation slides.
-
In Excel, click and drag to highlight the cells you want to copy.
-
Right-click the copied cells and select Copy.
-
In your PowerPoint presentation, right-click and select the Paste Options you want:
-
Use Destination Styles – Choose to edit your copied cells like a PowerPoint table, but with PowerPoint's color scheme and fonts.
-
Keep Source Formatting – Choose to keep your table editable in PowerPoint while maintaining the same source formatting from Excel.
-
Embed – Choose to keep a copy of your table in PowerPoint in case you want to edit the data, which will open in Excel.
Note: If you're working with a large Excel file, it'll inflate your PowerPoint presentation to a big size. You may also unintentionally be giving more access to your Excel file than you intend to.
-
Picture – Choose to paste your table as a picture to get the same benefits as embedding except you can format your cells like a picture and add effects to it. You won’t be able to edit data once it’s been pasted though.
-
Keep Text Only – Choose to paste your table as straight text and to do all formatting in PowerPoint.
-
-
If you pasted as a picture, on the Picture Tools Format tab, select the quick picture style you want to use. Adjust the table to your liking.