Use Copilot Prompt Gallery with a screen reader

In this topic

• Use Copilot prompts in Word and PowerPoint

• Use Copilot prompts in Microsoft 365 Copilot Chat

Use Copilot prompts in Word and PowerPoint

1. Open PowerPoint or Word to create a new document or open an existing one. 

2. Use the Tab key to move through the ribbon options until you reach the Copilot button. When you hear “Copilot toggle button off,” press Enter.  The Copilot chat pane will open with introductory text and a few sample prompts.

3. Use the Tab key to navigate through the Copilot chat pane and select the View prompts button to explore prompts.

4. To filter the prompts by Task and Job type. Follow these steps:

   1. To filter the prompts according to Task, navigate using the Tab key until you hear “Task combo box collapsed,” then press Enter. A context menu with various tasks will open. Navigate through the options using the Up or Down arrow key and press Enter to select it.

   2. To filter the prompts according to Job type, use the Tab key until you hear “Job type combo box collapsed,” then press Enter. Navigate through the job types using the Up or Down arrow Key and press Enter to select it.

5. Navigate using the Tab key and select the Saved prompts button, press Enter to view all the saved prompts.

6. To explore more prompts, navigate using the Tab key until you hear “See all prompts link,” and then press Enter.

Use Copilot Prompt Gallery in Microsoft 365 Copilot Chat

1. Open Microsoft 365 Copilot Chat.

2. Press the Tab key until you hear the “Home toggle button on.”

3. Navigate to the Microsoft 365 Copilot Chat using the Down arrow key and select it. The Microsoft 365 Chat window will open with an introductory text and a few sample prompts.   

4. Move through the sample prompts and select the one you need. The prompt will appear in the Copilot prompt edit box. Press Enterto generate the response in the Copilot chat pane.

   1. To explore more prompts, navigate using Tab until you hear the “View prompts button.” Then, press Enter. The Copilot Prompt Gallery dialog box will open.

   2. Use the Tab key to navigate to the “Microsoft prompts,” then use the Right arrow key to select the Your prompts tab and press Enter.

   3. Select a saved prompt from the list and press Enter. The prompt will directly appear in your chat input edit box.

   4. To filter the prompts by the created by option and task. Follow these steps:

      • To filter the prompts according to the “Created by” option, navigate using the Tab key until you hear “Created by all combo box collapsed.” Then press Enter.

      • A context menu with three options, i.e., All, Me, and Microsoft, will open. Navigate through the options using the Up or Down arrow key and press Enter to select the checkbox.

      • To filter the prompts according to the “Task,” navigate using the Tab key until you hear, “Task combo box collapsed.” Then press Enter.

      • A context menu with four tasks, i.e., Catch up, Learn, Ask, and Create, will open. Navigate through the options using the Up and Down arrow keys and press Enter to select the checkbox.

In this topic

• Navigate the Copilot Prompt Gallery

• Filter the Copilot prompts

• Copy a prompt

• Share a prompt

• Save a Copilot prompt

• Try the prompts in Copilot Chat or Apps ​​​​​​​

• Use Copilot Prompt Gallery from App

• Use the Copilot Prompt Gallery in Microsoft 365 Copilot Chat

Navigate the Copilot Prompt Gallery

The Copilot Prompt Gallery provides various prompts to assist users in task automation within Microsoft 365 applications includes features for navigating, filtering, saving, and trying prompts in Copilot Chat or apps.

1. Open Copilot Prompt Gallery in Microsoft Edge.

2. Use the Tab key until you hear “Sign in.” Then, press Enter to access the sign-in page.

3. Type your email address and password to sign in to your Microsoft account.

4. Once you open the page, the focus will be on the Explore in products page. Use the Tab key to navigate through the interactive elements on the page, such as Copilot tutorial videos, Copilot in various Microsoft apps, prompt categories, and feature descriptions.

5. To explore more prompts, use Tab to select View all prompts and then press Enter to navigate to that page. Alternatively, navigate using Tab to select the Prompts to try link on the Explore in products page, and press Enter to explore more prompts. 

6. Once the "Prompts to try" page opens, use the Tab key until you hear "Prompts list," and then use the Up or Down arrow key to select a prompt card.

7. When you access the prompt card, use Tab to navigate through the available buttons (the author of the prompt, the share button, then the save button), and press Enter.

8. To copy or get more details about the prompt, focus on the specific prompt card and press Enter. This will open a window with all the available options, details, and similar suggested prompts.​​​​​​​

Filter the Copilot prompts

Apply filters to easily find the best prompt to meet your needs.

1. To filter the prompts according to the app:

   1. Press the Tab key until you hear "App combo box," then press Enter to expand the menu.

   2. Use the Up or Down arrow key to navigate to the desired app and press Enter to select the checkbox.

2. To filter the prompts according to the task:

   • Press the Tab key until you hear "Task combo box," then press Enter to expand the menu.

   • Use the Up or Down arrow key to navigate to the desired item, and press Enter to select the checkbox. 

3. To filter the prompts according to the Job type:

   • Press the Tab key until you hear "Job type combo box," then press Enter to expand the menu.

   • Use the Up or Down arrow key to navigate to the desired item, and press Enter to select the checkbox.

4. To filter the prompts according to the Copilot agent:

   • Press the Tab key until you hear "Copilot agent combo box," then press Enter to expand the menu.

   • Use the Up or Down arrow key to navigate to the desired item, and press Enter to select the checkbox.

Copy a prompt

To copy a prompt from the Copilot Prompt Gallery, follow the steps: 

1. In the Prompts to try page, use the Tab key until you hear "Prompts list," and then use the Up or Down arrow key to navigate through the prompt cards and select the desired prompt by pressing Enter.

2. Use the Tab key to navigate to the Copy prompt button, then press Enter to copy your prompt.

3. Open the desired app. Select Copilot from the ribbon to open the Copilot pane.

4. Press Ctrl+V to paste the prompt into the prompt edit box and then press Enter to generate a response.

Share a prompt

To save a prompt from the Copilot Prompt Gallery, follow these steps:

1. In the Prompts to try page, use the Tab key until you hear "Prompts list," and then use the Up or Down arrow key to navigate through the prompt cards and select the desired prompt by pressing Enter.

2. To share the prompt with others, use the Tab key to select the Share prompt button on the prompt card, then press Enter to create a shareable address.

To manage access to the prompt that you previously shared, follow these steps:

1. Navigate through the Prompts to try page and select the Manage access to shared prompt button, then press Enter to open the Manage shared prompts dialog.

2. Use the Tab key to select the Stop sharing button and press Enter to open Stop sharing the prompt dialog.

3. Press Tab to select the Stop sharing button and press Enter to stop sharing the prompt.

   Tip: Many prompts are customizable, so you can modify them to suit your needs. The customizable portion of the prompt is found between brackets. For example, in the prompt “Create a presentation about how to [effectively volunteer for non-profit organizations] with a slide about how to evaluate impact,” you can edit the prompt to include the information you want in your presentation.

​​​​​​Save a Copilot prompt

Use the Save prompts feature in Copilot Prompt Gallery to easily access your frequently used or created prompts.

To save frequently used prompts which are in the Copilot Prompt Gallery, follow these steps:

1. In the Prompts to try page, use the Tab key until you hear "Prompts list," and then use the Up or Down arrow key to navigate through the prompt cards.

2. Once you have selected the prompt that you would like to save, use the Tab key to select the Save prompt button and press Enter.

   Note: The prompt will appear in the Your prompts tab in the Copilot Prompt Gallery​​​​​​​ dialog of the corresponding app.

Create new prompts with Copilot in Microsoft 365 apps or save existing ones for future use. Saved prompts will be stored in the "Saved Prompts" section of the Copilot Prompt Gallery​​​​​​​ for easy access and reuse.

To create a new prompt and add it to Microsoft 365 Chat. the saved prompts list, follow these steps:

1. From Microsoft Edge, open Microsoft 365 Copilot Chat.

2. Press the Tab key until you hear Home and then use the Down arrow key to select Copilot, and press Enter to open the Copilot chat.

3. Navigate using the Tab key until you hear “chat input edit.” Then, type your prompt in the input field.

4. Use the Tab key to select the Send button and press Enter to generate a response.

5. Once the response is generated, use the Tab or Shift+Tab key until you hear “Copilot said followed by the generated response.”

6. Use the Up arrow key to select the prompt you sent, then press Enter to open the context menu, and then use the Left or Right arrow key to select the Save button and press Enter to open the Save this prompt dialog.

7. Use the Tab key to until you hear” Save button,” and then press Enter to save the prompt in the Copilot Prompt Gallery.

Follow these steps to see your saved prompts in the app:

1. Open the app and select Copilot from the ribbon to open the Copilot chat pane.

2. Navigate using the Tab key to select the View prompts button and press Enter to open the Copilot Prompt Gallery dialog box.

3. Navigate using the Tab key until you hear “Saved prompts button” and press Enter to view all the saved prompts.

Try the prompts in Copilot Chat or Apps

This integration allows users to easily open the prompts they select on the website directly to the required apps, such as Word, Excel, PowerPoint, etc.

Additionally, users can access and utilize these prompts in Copilot Chat​​​​​​​, ensuring a seamless transition from exploration to active use within the app.

1. In the Prompts to try page, use the Tab key until you hear "Prompts list," and then use the Up or Down arrow key to navigate through the prompt cards and press Enter.

2. Once you have selected a prompt in the Copilot Prompt Gallery, press the Tab key until you hear “Try in” followed by any of the Microsoft products such as Word, Excel, Copilot Chat​​​​​​​, PowerPoint, Teams, etc.  For example, if the screen reader announces, “Try in Word,” press Enter; a context menu will open. 
   Use the Down arrow key to select the desired Word document and then press Enter to drop it into your Copilot chat pane.

Use Copilot Prompt Gallery in App

To access the Copilot Prompt Gallery in Microsoft apps. Follow these steps.

1. Open a desired app (like Word or Excel) in your web browser.

2. Create a new document or open an existing one.

3. Select Copilot from the ribbon to open the Copilot chat pane.

4. Use the Tab key to navigate through the Copilot chat pane and select the View prompts button to explore prompts.

5. To filter the prompts by Task and Job type. Follow these steps:

   1. To filter the prompts according to Task, navigate using the Tab key until you hear “Task combo box collapsed,” then press Enter. A context menu with various tasks will open. Navigate through the options using the Up or Down arrow key and press Enter to select it.

   2. To filter the prompts according to Job type, use the Tab key until you hear “Job type combo box collapsed,” then press Enter. Navigate through the job types using the Up or Down arrow Key and press Enter to select it.

6. Navigate using the Tab key and select the Saved prompts button, press Enter to view all the saved prompts.

7. To explore more prompts, navigate using the Tab key until you hear “See all prompts link,” and then press Enter.

Use the Copilot Prompt Gallery in Microsoft 365 Copilot Chat

To access the Copilot Prompt Gallery in Microsoft 365 Chat. Follow these steps. 

1. From Microsoft Edge, open Microsoft 365 Copilot Chat.

2. Press the Tab key until you hear Home and then use the Down arrow key to select Copilot and press Enter to open the Copilot chat.

3. Navigate through the sample prompts and select the one you need. The prompt will appear in the chat input edit box. Press Enter to generate the response in the Copilot chat pane.

4. To explore more prompts, navigate using the Tab key until you hear “View prompts button.” Then, press Enter. The Copilot Prompt Gallery dialog will open.

5. Use the Tab key to navigate to the “Microsoft prompts,” then use the Right arrow key to select the Your prompts tab and press Enter.

6. Select a saved prompt from the list and press Enter. The prompt will directly appear in your chat input edit box.

7. To filter the prompts by the created by option and task. Follow these steps:

   • To filter the prompts according to the “Created by” option, navigate using the Tab key until you hear “Created by all combo box collapsed.” Then press Enter.

   • A context menu with three options, i.e., All, Me, and Microsoft, will open. Navigate through the options using the Up or Down arrow key and press Enter to select the checkbox.

   • To filter the prompts according to the “Task,” navigate using the Tab key until you hear, “Task combo box collapsed.” Then press Enter.

   • A context menu with four tasks, i.e., Catch up, Learn, Ask, and Create, will open. Navigate through the options using the Up and Down arrow keys and press Enter to select the checkbox.