This article is for people who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.
Use Outlook for Mac with your keyboard and VoiceOver, the built-in macOS screen reader, to modify text and paragraph alignment. You can center text, align it right or left, or justify it to adjust the spacing between words in a paragraph so the left and right edges are even.
Notes:
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New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.
In this topic
Align text
Alignment determines the appearance and orientation of the edges of the paragraph: left-aligned, right-aligned, centered, or justified text.
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When composing an email, select the paragraphs you want to align.
Tip: To select a piece of text, hold down Shift and press the arrow keys to move the cursor.
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Press Control+Option+M. You hear: "Menu bar, Apple."
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Press the Tab key until you hear "Format," and then press the Down arrow key until you hear: "Alignment submenu."
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Press the Right arrow key. You hear: "Alignment submenu."
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Press the Down arrow key until you hear the option you want.
Note: For people who have a reading disability, such as dyslexia, justified text can be very difficult to read.
Tips: You can also use keyboard shortcuts to quickly align the selected text to the right, left or center:
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To align the text to the left, press Command+Left brace ({).
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To align the text to the right, press Command+Right brace (}).
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To center the text, press Command+Vertical bar (|).
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Customize paragraph alignment
You can add indentation in paragraphs from the left or right margins of the page.
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When composing a message, select the paragraphs you want to indent.
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Do one of the following:
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To add indent to the left, press Command+Right bracket (]).
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To add indent to the right, press Command+Left bracket ([).
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See also
Use a screen reader to align text and paragraphs in Outlook (Windows version)
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
