Use a screen reader to insert a hyperlink in Outlook
Applies ToOutlook for Microsoft 365 Outlook for Microsoft 365 for Mac Outlook 2024 Outlook 2024 for Mac Outlook 2021 Outlook 2021 for Mac Outlook 2019 Outlook 2016 Mail for Windows 10 New Outlook for Windows

This article is for people who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Windows tools or features and Microsoft 365 products. This article is part of the Accessibility help & learning content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.

Use new Outlook with your keyboard and a screen reader to link from an email to a web page. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Decorative icon. Need instructions on how to create or edit hyperlinks in Outlook, but not using a screen reader? Refer to Create or edit a hyperlink.

Notes: 

In this topic

Create an automatic hyperlink

Outlook can turn a web address into a hyperlink automatically.

  1. While composing an email, type a web address (URL) like www.contoso.com, or an email address like someone@example.com, and then press Spacebar or Enter. Outlook changes the text to a hyperlink.

Link to a web page

Create a hyperlink to a web page and give the link a descriptive name.

  1. While composing an email, move the cursor to where you want to insert the link.

  2. Press F6 to move the focus to the ribbon tabs, and then press the Right or Left arrow key until you hear: "Insert tab."

  3. Press the Tab key once, and then press the Right arrow key until you hear: "Link, button."

  4. Press Enter to open the Insert link dialog box. The focus is on the Web address (URL) text field.

  5. Type the address of the web page, or simply press Ctrl+V to paste it, if you have the address copied to the clipboard.

  6. Press Shift+Tab once. You hear: "Display as." Type the text you want to appear in the email as the link text. By default, this field is filled with the address you typed.

    Tip: It's a good idea to use the title of the web page as the link text. When people click the link and go to the page, the screen reader reads the title first.

  7. To insert the link, press the Tab key until you hear "OK, button," and then press Enter.

Remove a hyperlink

  1. While composing an email, select the link text, and then delete the text.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a picture or image in an email in Outlook

Keyboard shortcuts for Outlook

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate Outlook Mail

Screen reader support for Outlook

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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