Use a screen reader to add, read, and delete comments in Word

In this topic

• Add a comment​​​​​​​

• Assign tasks with @mentions

• View and manage comments in Word

• Show comments in a document

• Navigate through comments

• Reply to comments

• Resolve or delete comments

Add a comment

You can add a comment in a Word document, for example, when you are reviewing someone else's work, if you want to write a note in your own document, or if you'd like to track issues for follow-up.

1. Navigate to the location in the body text where you want to insert your comment. For more information, refer to the section "Read a document" in Basic tasks using a screen reader with Word.

2. To select the words in the body text to be highlighted as commented text, hold Shift+Option and press the Right arrow key (to select words after the current cursor location) or Left arrow key (to select words before the current cursor location). You hear each selected word.

3. Press Control+Option+M, I to go to the Insert menu on the menu bar. To add a new comment, press the Down arrow key until you hear "Comment," and then press Control+Option+Spacebar. The focus moves to a new comment text box by the side of the page.

4. Type your comment. When done, press Esc key.

Assign tasks with @mentions

Use @mentions to assign tasks directly to collaborators. Once completed, the mentioned person will receive a notification and can mark the task as resolved.

To mention someone in a comment, follow these steps:

1. Go to the comment box, type @, and then type the person's first or last name. Use the Down arrow key to navigate to the desired name from the suggestions and press Return to select it.

2. Use the Tab key to navigate to the "Assign to" checkbox, then press Spacebar to check it.

3. Press Command+Return to post the comment or navigate to the Post comment button, and then press Return.

View and manage comments in Word

Word offers two ways to view comments:  

• Contextual View: This view displays active comments near the related content, making it easy to focus on feedback within the document. It is set as the default view.

• List View: This view shows all comments, including resolved ones, in one pane for a complete review.

Follow the instructions below to switch between these views based on your requirements.  

1. To navigate to the Review tab, press F6 until the focus reaches the ribbon. Then, use the Tab key to navigate to the Review tab.

2. Use the Tab key to navigate to the Show Comments button, then press Option+Down arrow key to open the dropdown menu.

3. Use the Down arrow key to select the desired view, and press Return to switch.

Show comments in a document

Comments' insertion points are highlighted in the document's body text in Markup mode.

1. To go to the View menu on the menu bar, press Control+Option+M, V.

2. Press the Down arrow key until you hear "Markup," and then press Control+Option+Spacebar. The focus returns to the body text and the comments are shown. If you hear "Ticked, Markup," Markup mode is already on.

Navigate through comments

The actual comment text and details are displayed in a comment box in the margin of your document.

1. Make sure the Markup mode is on. For instructions, go to Show comments in a document. To go to the comment pane in the margin, while in the body text of the document, press Control+Option+Left arrow key. The focus moves to the last comment in the document.

2. To move through the comments, press Control+Option+Left arrow key repeatedly.

Reply to comments

1. Make sure the Markup mode is on. For instructions, check Show comments in a document.

2. Navigate to the comment thread you want to reply to as instructed in Navigate through comments.

3. When you find the right comment thread, press Control+Option+Left arrow key until you hear "Reply, button." Press Control+Option+Spacebar.

4. Type your reply. When done, press Esc.

Resolve or delete comments

When a comment is resolved, it's marked as done and grayed out in the margin. Resolving a comment doesn't remove it, but no more replies can be added.

1. Make sure the Markup mode is on. For instructions, go to Show comments in a document.

2. Navigate to the comment thread you want to resolve or delete as instructed in Navigate through comments.

3. When you find the right comment thread, press Control+Option+Left arrow key twice. You hear the name of the user that has left the comment, followed by "You are currently on a text element."

4. Press Control+Option+Shift+M. The context menu opens. Press the Down arrow key until you hear "Resolve Comment" or "Delete Comment," and press Control+Option+Spacebar to select. The comment thread is resolved or deleted and the focus returns to the document body text.

See also

Use a screen reader to insert and change text in Word

Keyboard shortcuts in Word

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate Word

In this topic

• Add a comment

• Assign tasks with @mentions

• Navigate through comments

• Reply to comments

• Resolve comments

• Delete comments

Add a comment

You can add a comment in a Word document, for example, when you are reviewing someone else's work, if you want to write a note in your own document, or if you'd like to track issues for follow-up.

1. In the Word document, navigate to the location in the text you want to add the comment to.

2. Drag your finger along the right edge of the screen until you hear "Not ticked, More options." Double-tap the screen. You hear: "Tab menu, Home selected."

3. Double-tap the screen, swipe right until you hear "Review tab," and double-tap the screen.

4. Swipe right repeatedly until you hear "New comment, button," and double-tap the screen.

5. Use the on-screen keyboard to type your comment. When done, swipe down-then-left to close the keyboard, swipe right until you hear "Post comment, button," and double-tap the screen. The comment is added to the document as a new comment thread and the focus moves to the Close button in the comment pane.

6. To close the comment pane and return to the document, double-tap the screen.​​​​​​​​​​​​​​

Assign tasks with @mentions

​​​​​​​You can use @mentions to assign tasks directly to collaborators. Once assigned, the mentioned person will receive a notification and can mark the task as resolved.

1. In the comment box, type "@" followed by the person's first or last name.

2. Swipe right until you hear the suggested names. When you hear the correct name, double-tap the screen to select it.

3. Swipe right until you hear "Assign to, checkbox not checked." Double-tap the screen to check it.

4. Swipe right until you hear "Post comment button," then double-tap the screen. The comment is posted, and the task is assigned.

Navigate through comments

Each comment in a Word document is indicated with a small speech bubble in the document's right margin. To hear a comment, first navigate to the comment pane in the margin, and then open the comment pane.

1. To go to the comment pane in the document margin, swipe right repeatedly until you hear "Comment, hints."

2. To go to the first comment, swipe right again, and double-tap the screen. The comment pop-out opens. Swipe right until you hear the comment. TalkBack also announces who wrote the comment and when, and if the thread has any replies. If there are replies, keep swiping right until you have heard all of them.

3. To move to the next comment, swipe right-then-left, and then swipe right until you hear the comment.

Reply to comments

1. To reply to a comment thread, first navigate to the first comment in the thread as instructed in Navigate through comments.

2. Swipe right until you hear "Add mention or reply," and double-tap the screen.

3. Use the on-screen keyboard to type your comment. When done, swipe down-then-left to close the keyboard, then swipe right. You hear: "Post reply, button." Double-tap the screen. The focus returns to the comment pane.

Resolve comments

When you resolve a comment thread, no more replies can be added to it. You can reopen a resolved thread. Resolving a thread doesn't delete it.

1. To resolve a comment thread, first navigate to the first comment in the thread as instructed in Navigate through comments.

2. Swipe right until you hear "More thread actions, button," and double-tap the screen. You hear: "Delete thread." Swipe right until you hear "Resolve thread," and double-tap the screen. The focus stays in the comment pane.

   Tip: To reopen a resolved comment thread, navigate to it. When you hear the first comment, TalkBack also announces that the thread is resolved. Drag your finger around the lower-left corner of the screen until you hear "Button, reopen," and double-tap the screen.

Delete comments

You can delete each individual comment thread.

1. To delete a comment thread, first navigate to the first comment in the thread as instructed in Navigate through comments.

2. Swipe right until you hear "More thread actions, button," and double-tap the screen. You hear: "Delete thread." Double-tap the screen, and double-tap the screen again to confirm the deletion of the comment thread. The focus stays in the comment pane.

See also

Use a screen reader to insert and change text in Word

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate Word

What's new in Microsoft 365: Release notes for Current Channel

In this topic

• Use the Comments pane

• Add a comment

• Assign tasks with @mentions

• Browse comments

• Reply to comments

• Link to a comment

• Resolve comments

• Delete comments

Use the Comments pane

Using the Comments pane in Word for the web makes it easier to work with comments.

To open the Comments pane, press Ctrl+F6 until you hear "Ribbon tab" or "Ribbon toolbar," depending on which screen reader you are using, and press Z, C. You hear: "Create new comment, button." The focus is now on the New button at the top of the pane.

Add a comment

You can add a comment in a Word document, for example, when you are reviewing someone else's work, if you want to write a note in your own document, or if you'd like to track issues for follow-up.

1. Go to Word for the web in your browser and open the document you want to comment in the Editing view. For instructions, refer to Basic tasks using a screen reader with Word.

2. Navigate to the location in the body text where you want to insert your comment.

3. To select the words in the body text to be highlighted as commented text, hold Ctrl+Shift and press the Right arrow key (to select words after the current cursor location) or Left arrow key (to select words before the current cursor location). You hear each selected word.

4. To add the new comment, press Ctrl+F6 until you hear "Ribbon tab" or "Ribbon toolbar," depending on which screen reader you are using, and press R, C. The focus moves to a new comment text box by the side of the page (called the sidetrack).

   Tip: You can also add a comment from the Comments pane. To do so, open the pane as instructed in Use the Comments pane. Then press Enter.

5. Type your comment, and press Ctrl+Enter to save it as a new comment thread. To return the focus to where you left off in the body text, press Alt+F12.

Assign tasks with @mentions

Use @mentions to assign tasks directly to collaborators. Once completed, the mentioned person will receive a notification and can mark the task as resolved.  

To mention someone in a comment, follow these steps: 

1. Go to the comment box, type @, and then type the person's first or last name. Use the Down arrow key to navigate to the desired name from the suggestions and press Enter to select it.

2. Use the Tab key to navigate to the "Assign to" checkbox, then press Spacebar to check it.

3. Press Ctrl+Enter to post the comment or use the Tab key to navigate to the Post comment button, and then press Enter.

Browse comments

1. Open the Comments pane as instructed in Use the Comments pane. Then press the Tab key to move to the first comment.

2. To browse the comment threads in the pane, use the Down and Up arrow keys. For each comment thread, you hear its position in the comment list, for example, "2 of 6."

3. To read the comment thread, press Enter to expand the thread. Your screen reader announces who wrote the first comment and when, and how many comments there are in the thread.

   • To read the comment with Narrator, press the SR key+0. NVDA reads the comment automatically. If the comment thread has replies, use the Down and Up arrow keys to navigate between the replies.

   • To collapse the thread after reading it, press the Up arrow key until you reach the first comment, and then press Enter.

     Tip: At any time, you can press Alt+F12 to switch the focus between the current comment thread and its location in the body text.

Reply to comments

1. Open the Comments pane as instructed in Use the Comments pane.

2. Navigate to the comment thread you want to reply to as instructed in Browse comments.

3. Press the Tab key until you hear "Add mention or reply button." Press Enter, type your reply, and then press Ctrl+Enter to save it. The focus stays on the comment thread.

4. To return the focus to the body text at the location of the current comment thread, press Alt+F12.

5. To react to a comment, press the Tab key until you hear “Like toggle button,” then press Enter to like the comment.

Link to a comment

The Link to comment feature in Word allows you to share a direct link to a specific comment within the document. 

1. Navigate to the comment thread containing the comment you want to link.

2. Press Enter and use the Down or Up arrow keys to select the desired comment.

3. Press the Tab key until you hear "More thread options, button." Press Spacebar to open the menu. Then press the Down arrow key until you hear "Link to comment," and press Spacebar.

4. Your clipboard now contains the comment link, ready for sharing. Press the Esc key to dismiss the Link copied dialog and return to the thread.

Resolve comments

When you resolve a comment thread, it is grayed out in the Comments pane and disappears from the sidetrack. No more replies can be added to a resolved thread. You can delete or reopen a resolved thread. Resolving a thread doesn't delete it.

1. Open the Comments pane as instructed in Use the Comments pane.

2. Navigate to the comment you want to resolve as instructed in Browse comments, but do not expand the thread.

3. Press the Tab key until you hear "More thread actions," and press Spacebar. Then press the Down arrow key until you hear "Resolve thread," and press Spacebar. You hear "Resolved comment thread." The focus stays on the comment thread.

   Tip: To reopen a resolved comment thread, open the Comments pane as instructed in Use the Comments pane. Then navigate to the comment thread, press the Tab key until you hear "Reopen, button," and press Enter. The comment is editable again.

Delete comments

You can delete each individual comment thread.

1. Open the Comments pane as instructed in Use the Comments pane.

2. Navigate to the comment thread you want to delete as instructed in Browse comments, but do not expand the thread.

3. Press the Tab key until you hear "More thread actions," and press Spacebar. Then press the Down arrow key until you hear "Delete thread," and press Spacebar. You hear: "Deleted comment thread." The focus moves to the New button at the top of the Comments pane.

See also

Use a screen reader to insert and change text in Word

Keyboard shortcuts in Word

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word