Storing your documents online gives you access to them anywhere, on multiple devices. Online documents are also easier to share because you can link to them instead of sending email attachments. As an added bonus, you can read and edit Word, Excel, PowerPoint, and OneNote documents in a web browser if they’re stored in an online location like OneDrive.com or, if you’re using Microsoft 365 and SharePoint, on your team site or OneDrive for Business.
Upload personal documents to OneDrive
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Sign in with your Microsoft account at OneDrive.com. If you don’t have an account yet, sign up for one (You can use your own email address, or sign up for a new one as part of your new Microsoft account).
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On the OneDrive page, click Upload near the top of the page, and upload your files.
Upload business documents to your team site or to OneDrive for work or school
If your organization has a Microsoft 365 plan, sign in with your organizational account to Microsoft 365. Or, go directly to your SharePoint site.
Decide whether this document belongs in your personal work storage area (OneDrive for work or school), or on a team or project storage area in your team site. To learn when to use each option, see Should I save files to OneDrive or SharePoint?
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To upload documents to OneDrive for work or school , at the top of the page, click OneDrive .To upload a document to your team site, click Sites, and then click Team Site.
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In the Documents area, click New Document and then click Upload Existing File.
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You can also drag or drop files or save directly to your team site or OneDrive for Business from Office.
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Once you use your team site or OneDrive for work or school for a while, you may want to add some structure help you stay organized. For example, you can create folders and control who can access documents. In your team site, you can create sub sites for specific teams or projects. Learn more about organizing your team site.
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Use a OneDrive folder on your device
If you’ve downloaded the OneDrive app, you’ll see a folder called OneDrive on your device. Use that folder like any file storage folder. The documents you store there stay in sync with OneDrive.com.
: If you use Microsoft 365 or SharePoint you might see a OneDrive for work or school folder. The files you store there are synced with your OneDrive or team site library in Microsoft 365 or SharePoint. For more information, see Sync files with OneDrive in Windows.
Save directly from Office
If you have a recent version of Office you can save documents directly to online locations from your Office program. That eliminates the extra step of saving on your computer, then uploading.
In the newest version of Office
In Microsoft 365 programs, go to File > Save As > Add a Location, and then pick your team site, OneDrive for work or school, or OneDrive location and sign in. Once you’ve picked the location, it’s always listed in the places available to save a document.
In Office 2010
In Office 2010 (Word, Excel, and PowerPoint), go to File > Save & Send, and then click Save to Web (OneDrive) or Save to SharePoint, and pick a location.
In OneNote 2010, go to File > Share, and then click Web and sign in to OneDrive, or click Network and pick a SharePoint location.
For details, see Save a document to your OneDrive from Office or Save a document to SharePoint from Office 2010.
