Quick tips: Share and collaborate with Excel for Windows
Save your workbook to OneDrive
Save a workbook to OneDrive to access it from different devices and share and collaborate with others.
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Select File > Save As.
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For work or school, select OneDrive - <Company name>.
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For personal files, select OneDrive - Personal.
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Enter a file name and select Save.
You may need to sign in to your account. For more information, see Collaborate on Excel workbooks at the same time with co-authoring.
Share your workbook
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In the top right corner of your workbook, select Share, and then select Share from the menu.
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Select the pencil icon to set permissions to the file.
Can edit is automatically checked. Select Can view to give permission to view the file, but not edit it. Or select Can't download if you want to allow the file to be viewed, but not downloaded.
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Enter the names or email addresses of who to share with.
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Add a message (optional).
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Select Send.
Or, select Copy link to get a link to the file.
Co-edit a workbook
After you share your file, you can work on it with others at the same time.
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In the upper-right corner, you'll see who else is also editing the file.
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Colored cells show you exactly where each person is working in the workbook. Click a color to see who's editing that cell.
Tip: To see and restore a previous version, select File > Info > Version History.
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