Many users find that using an external keyboard with keyboard shortcuts for Microsoft Project helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.
Notes:
-
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
-
A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
-
A comma sign (,) in a shortcut means that you need to press multiple keys in order.
Important: Some keyboard shortcuts are only available to Project Online subscribers. New features are released gradually to subscribers, so your application might not have these features yet.
Note: To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
In this topic
Frequently used shortcuts
|
To do this |
Press |
|---|---|
|
Open a project file (display the Open dialog box). |
Ctrl+F12 |
|
Open a project file (display the Open tab in the File menu). |
Ctrl+O |
|
Save a project file. |
Ctrl+S |
|
Create a new project. |
Ctrl+N |
|
Activate the entry bar to edit text in a field. |
F2 |
|
Activate the menu bar. |
F10 or Alt |
|
Activate the project control menu. |
Alt+Hyphen (-) or Alt+Spacebar |
Use the main window
|
To do this |
Press |
|---|---|
|
Switch between active dialog boxes and the main app. Only available to Project Online subscribers. |
Alt+F6 |
|
Open the context menu for the selected item (the right-click menu). Only available to Project Online subscribers. |
Shift+F10 or the Windows Menu key |
|
Activate the ribbon. Only available to Project Online subscribers. |
F10 |
|
Activate the view splitter. Only available to Project Online subscribers. |
Alt+Shift+F6 |
|
Display the autofilter dropdown menu for the selected column. Only available to Project Online subscribers. |
Alt+Shift+F3 |
|
Reapply the current filter. Only available to Project Online subscribers. |
Ctrl+F3 |
|
Open the on-object menu for the selected cell. Only available to Project Online subscribers. |
Alt+Shift+F10 |
Use the Team Planner view
|
To do this |
Press |
|---|---|
|
Expand or collapse a resource row or a grouping row. Only available to Project Online subscribers. |
Alt+Shift+Plus sign (+) or Minus sign (-) |
|
Scroll the timescale left. Only available to Project Online subscribers. |
Alt+Left arrow key |
|
Scroll the timescale right. Only available to Project Online subscribers. |
Alt+Right arrow key |
|
Reschedule a scheduled task. Only available to Project Online subscribers. |
Ctrl+Arrow keys |
|
Open the task information dialog box. Only available to Project Online subscribers. |
Select the task and press Enter |
|
Reassign a task. Only available to Project Online subscribers. |
Ctrl+Up or Down arrow key |
Use the Timeline view
|
To do this |
Press |
|---|---|
|
Cycle through the element types—task bar, milestone, callout, and timeline bar—when one of them is already selected. Only available to Project Online subscribers. |
Tab key or Down arrow key |
|
Cycle through the element types in the opposite order—timeline bar, callout, milestone, task bar—when one of them is already selected. Only available to Project Online subscribers. |
Shift+Tab or Up arrow key |
|
Go to the previous or next item of that type, for example, to the next milestone. Only available to Project Online subscribers. |
Left or Right arrow key |
|
Scroll the timescale left. Only available to Project Online subscribers. |
Alt+Left arrow key |
|
Scroll the timescale right. Only available to Project Online subscribers. |
Alt+Right arrow key |
|
Move the item up or down to the next channel or timeline bar. Only available to Project Online subscribers. |
Ctrl+Up or Down arrow key |
|
Open the task information dialog box. Only available to Project Online subscribers. |
Shift+F2 |
Outline a project
|
To do this |
Press |
|---|---|
|
Hide subtasks. |
Alt+Shift+Hyphen (-) or Alt+Shift+Minus sign on the numeric keypad (-) |
|
Indent the selected task. |
Alt+Shift+Right arrow key |
|
Show subtasks. |
Alt+Shift+Equal sign ( = ) or Alt+Shift+Plus sign on the numeric keypad (+) |
|
Show all tasks. |
Alt+Shift+Asterisk on the numeric keypad (*) |
|
Remove a task indent. |
Alt+Shift+Left arrow key |
|
Move the selected task up. (The entire row must be selected.) |
Alt+Shift+Up arrow key |
|
Move the selected task down. (The entire row must be selected.) |
Alt+Shift+Down arrow key |
Select and edit in a dialog box
|
To do this |
Press |
|---|---|
|
Move between fields at the bottom of a form. |
Arrow keys |
|
Move into tables at the bottom of a form. |
Left Alt+1 or Right Alt+2 |
|
Move to the next task or resource. |
Enter |
|
Move to the previous task or resource. |
Shift+Enter |
Select and edit in a sheet view
Learn the shortcuts for editing, moving, and selecting items and using the timescale in a sheet view.
Move in the side pane
|
To do this |
Press |
|---|---|
|
Move the focus between the side pane and the view on the right side. |
F6 |
|
Select different controls in the side pane if the focus is in the side pane. |
Tab key |
|
Select or clear checkboxes and option buttons if the focus is in the side pane. |
Spacebar |
Select and edit in the entry bar
|
To do this |
Press |
|---|---|
|
Accept an entry. |
Enter |
|
Cancel an entry. |
Esc |
|
Delete one character to the left. |
Backspace |
|
Delete one character to the right. |
Delete |
|
Delete one word to the right. |
Ctrl+Delete |
|
Extend the selection to the end of the text. |
Shift+End |
|
Extend the selection to the start of the text. |
Shift+Home |
|
Turn on or off Overtype mode. |
Insert |
Use a timescale
|
To do this |
Press |
|---|---|
|
Move the timescale left one page. |
Alt+Page up |
|
Move the timescale right one page. |
Alt+Page down |
|
Move the timescale to beginning of the project. |
Alt+Home |
|
Move the timescale to end of the project. |
Alt+End |
|
Scroll the timescale left. |
Alt+Left arrow key |
|
Scroll the timescale right. |
Alt+Right arrow key |
|
Show smaller time units. |
Ctrl+Forward slash on the numeric keypad (/) |
|
Show larger time units. |
Ctrl+Asterisk on the numeric keypad (*) |
Use a Network Diagram
|
To do this |
Press |
|---|---|
|
Move to a different Network Diagram box. |
Arrow keys |
|
Add Network Diagram boxes to the selection. |
Shift+Arrow keys |
|
Move a Network Diagram box. Note: You need to set manual positioning first. Select the box you want to move. Select Format, and then select Layout. Select Allow manual box positioning. |
Ctrl+Arrow keys |
|
Move to the top Network Diagram box in the view or project. |
Ctrl+Home or Shift+Ctrl+Home |
|
Move to the lowest Network Diagram box in the project. |
Ctrl+End or Shift+Ctrl+End |
|
Move to the leftmost Network Diagram box in the project. |
Home or Shift+Home |
|
Move to the rightmost Network Diagram box in the project. |
End or Shift+End |
|
Move up one window height. |
Page up or Shift+Page up |
|
Move down one window height. |
Page down or Shift+Page down |
|
Move left one window width. |
Ctrl+Page up or Shift+Ctrl+Page up |
|
Move right one window width. |
Ctrl+Page down or Shift+Ctrl+Page down |
|
Select the next field in the Network Diagram box. |
Enter or Tab key |
|
Select the previous field in the Network Diagram box. |
Shift+Enter |
Use OfficeArt objects
Move OfficeArt shapes
|
To do this |
Press |
|---|---|
|
Nudge the shape up, down, right, or left. |
Arrow keys |
|
Increase the shape’s width by 10%. |
Shift+Right arrow key |
|
Decrease the shape’s width by 10%. |
Shift+Left arrow key |
|
Increase the shape’s height by 10%. |
Shift+Up arrow key |
|
Decrease the shape’s height by 10%. |
Shift+Down arrow key |
|
Increase the shape’s width by 1%. |
Ctrl+Shift+Right arrow key |
|
Decrease the shape’s width by 1%. |
Ctrl+Shift+Left arrow key |
|
Increase the shape’s height by 1%. |
Ctrl+Shift+Up arrow key |
|
Decrease the shape’s height by 1%. |
Ctrl+Shift+Down arrow key |
|
Rotate the shape 15 degrees to the right. |
Alt+Right arrow key |
|
Rotate the shape 15 degrees to the left. |
Alt+Left arrow key |
Select and copy OfficeArt objects and text
|
To do this |
Press |
|---|---|
|
Select an object (with text selected inside the object). |
Esc |
|
Select an object (with an object selected). |
Tab key or Shift+Tab until the object you want is selected |
|
Select text within an object (with an object selected). |
Enter |
|
Select multiple shapes. |
Press and hold Ctrl while you select the shapes |
|
Select multiple shapes with text. |
Press and hold Shift while you select the shapes |
|
Cut selected object. |
Ctrl+X |
|
Copy selected object. |
Ctrl+C |
|
Paste cut or copied object. |
Ctrl+V |
|
Paste special. |
Ctrl+Alt+V |
|
Copy formatting only. |
Ctrl+Shift+C |
|
Paste formatting only. |
Ctrl+Shift+V |
|
Group shapes, pictures, or WordArt. |
Ctrl+G after you select the items that you want to group |
|
Ungroup shapes, pictures, or WordArt. |
Ctrl+Shift+G after you select the group that you want to ungroup |
|
Undo the last action. |
Ctrl+Z |
|
Redo the last action. |
Ctrl+Y |
|
Add next object to a selection with multiple objects. |
Ctrl+Click with mouse |
|
Add next text box to a selection with multiple objects (allows selecting the text element in a text box). |
Shift+Click with mouse |
Edit OfficeArt text and text boxes
|
To do this |
Press |
|---|---|
|
Collapse selection. |
Esc |
|
Select all text. |
Ctrl+A |
|
Delete one word to the left. |
Ctrl+Backspace |
|
Delete one word to the right. |
Ctrl+Delete |
|
Undo an action. |
Ctrl+Z |
|
Redo an action. |
Ctrl+Y |
|
Move one word to the left. |
Ctrl+Left arrow key |
|
Move one word to the right. |
Ctrl+Right arrow key |
|
Move to the beginning of the line. |
Home |
|
Move to the end of the line. |
End |
|
Move up one paragraph. |
Ctrl+Up arrow key |
|
Move down one paragraph. |
Ctrl+Down arrow key |
|
Move to the beginning of the object’s text. |
Ctrl+Home |
|
Move to the end of the object’s text. |
Ctrl+End |
See also
This article describes the keyboard shortcuts in Project for the web.
Project for the web is the modern and recommended version of Microsoft Project, a web-based tool for creating projects and roadmaps, tracking progress, and managing tasks and assignments.
Note: To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
In this topic
Work in the Board view
|
To do this |
Press |
|---|---|
|
When the focus is on a bucket in the Board view, drag and drop bucket to move it left or right. |
Ctrl+Shift+Left angle bracket (<) or Ctrl+Shift+Right angle bracket (>) |
Work in the Grid view
|
To do this |
Press |
|---|---|
|
Expand the parent task to view the child tasks. |
Shift+Alt+Plus sign (+) or Shift+Alt+Equal sign ( = ) |
|
Collapse the parent task to hide the child tasks. |
Shift+Alt+Minus sign (-) or Shift+Alt+Underscore (_) |
|
Increase indent of a task. |
Shift+Alt+Right arrow key |
|
Decrease indent of a task. |
Shift+Alt+Left arrow key |
|
Select the column of the current cell. |
Ctrl+Spacebar |
|
Select the row of the current cell. |
Shift+Spacebar |
|
Continuously select multiple rows. |
Shift+Spacebar+Up or Down arrow key |
|
Open the context menu (right-click menu). |
Alt+M |
|
Move the focus from a cell to the right, left, up, or down. |
Right, Left, Up, or Down arrow key |
|
Scroll to display the bottom or top row. |
Page down or Page up |
|
Move the focus to the first or last cell in the row that has the focus. |
Home or End |
|
Move the focus to the first or last cell in the first or last row. |
Ctrl+Home or Ctrl+End |
|
Select all. |
Ctrl+A |
|
Extend the selection one cell to the right, left, down, or up. |
Shift+Right, Left, Down, or Up arrow key |
|
Open task details. |
Tab key to the task, then Alt+I |
Use the Quick Actions shortcuts
|
To do this |
Press |
|---|---|
|
Reactivate a task. |
Shift+Alt+N |
|
Mark a task as complete. |
Shift+Alt+D |
|
Display task details. |
Alt+I |
|
Open the context menu of a task. |
Alt+M |
|
Undo the last action. |
Ctrl+Z |
|
Redo the last action. |
Ctrl+Y |
Work in the Timeline view
|
To do this |
Press |
|---|---|
|
Move the focus to the splitter. |
Ctrl+F6 |
|
Move the splitter when the focus is on the splitter. |
Ctrl+Left or Right arrow key |
|
Open task details. |
Tab key to the task, then Enter |
Work in the Assignments view
|
To do this |
Press |
|---|---|
|
Activate a cell in the resources grid for editing. |
Spacebar or Enter |
|
Apply edits to a cell in the resource grid. |
Enter |
|
Move the focus from a cell to the right, left, up, or down. |
Right, Left, Up, or Down arrow key |
|
Extend the selection by one cell to the right, left, down, or up. |
Shift+Right, Left, Down, or Up arrow key |
|
Select the column of the current cell. |
Ctrl+Spacebar |
|
Select the row of the current cell. |
Shift+Spacebar |
|
Move the focus to the first cell in the row that has the focus. |
Home |
|
Move the focus to the last cell in the row that has the focus. |
End |
Work in the People view
|
To do this |
Press |
|---|---|
|
Open a task column for editing. |
Enter or Ctrl+Enter |
|
Exit a task column. |
Esc |
|
Open the task details window for editing. |
Spacebar or Enter |
|
Exit the task details window. |
Esc |
|
Quickly scroll down the task list. |
Page down |
|
Quickly scroll up the task list. |
Page up |
|
Move the focus to the first task in the team member’s task list. |
Home |
|
Move the focus to the last task in the team member’s task list. |
End |
Work in the Goals view
Keyboard shortcuts in a Goal card
|
To do this |
Press |
|---|---|
|
Open the context menu (right-click menu). |
Alt+M |
|
Move the focus to the first cell in the row that has the focus. |
Home |
|
Move the focus to the last cell in the row that has the focus. |
End |
Keyboard shortcuts in the task grid under each goal
|
To do this |
Press |
|---|---|
|
Select the column of the current cell. |
Ctrl+Spacebar |
|
Select the row of the current cell. |
Shift+Spacebar |
|
Continuously select multiple rows. |
Shift+Spacebar+Up or Down arrow key |
|
Open the context menu (right-click menu). |
Alt+M |
|
Move the focus from a cell to the right, left, up, or down. |
Right, Left, Up, or Down arrow key |
|
Scroll to display the bottom row. |
Page down |
|
Scroll to display the top row. |
Page up |
|
Move the focus to the first cell in the row that has the focus. |
Home |
|
Move the focus to the last cell in the row that has the focus. |
End |
|
Move the focus to the first cell in the first or last row. |
Ctrl+Home |
|
Move the focus to the last cell in the first or last row. |
Ctrl+End |
|
Extend the selection by one cell to the right, left, down, or up. |
Shift+Right, Left, Down, or Up arrow key |
|
Open the task details. |
Tab key to the task, then Alt+I |
See also
Screen reader support for Project
This article describes the keyboard shortcuts in Project Online.
Project Online is the classic online version of Project, a web-based tool for managing multiple projects, tracking progress, and balancing resource needs. To access and use the modern and recommended online version, go to Project for the web.
Notes:
-
To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
In this topic
Use grid controls
Project Online, the Web client of Microsoft Project Server 2019, uses AJAX and HTML grid controls to display various pieces of information. Some of the pages in Project Web App use an HTML table-based grid for viewing and editing information. For example, the Tasks page uses an HTML table-based grid. In HTML grids, you can use the following keyboard shortcuts:
|
To do this |
Press |
|---|---|
|
Move to the next cell or row. |
Right arrow key or Tab key |
|
Move to the previous cell or row. |
Left arrow key or Shift+Tab |
|
Move up. |
Up arrow key |
|
Move down. |
Down arrow key or Enter |
|
Go to the URL in the selected cell. |
Enter |
|
Move to cell header. |
Ctrl+Y |
|
Remove focus from the selected cell. |
Esc |
|
Move to the last cell or row. |
Ctrl+End |
|
Move to the first cell or row. |
Ctrl+Home |
|
Toggle row highlight. |
Ctrl+Spacebar |
|
Expand a dropdown menu in a cell header |
Ctrl+Spacebar |
|
Expand or collapse a grouping. |
Ctrl+Spacebar |
|
Expand a group. |
Ctrl+Spacebar |
|
Collapse a group. |
Ctrl+Spacebar |
|
Expand or collapse a grid element with children. |
Ctrl+Spacebar |
|
Toggle a checkbox. |
Spacebar |
|
Open a dropdown cell. |
Alt+Down arrow key |
Keyboard shortcuts for AJAX grids
Project Online also uses AJAX grid controls for viewing and editing information. For example, the Project Details page uses an AJAX grid. In AJAX grids, you can use the following keyboard shortcuts:
|
To do this |
Press |
|---|---|
|
Activate Edit Mode for a cell. |
F2 |
|
Up one page. |
Page up |
|
Down one page. |
Page down |
|
Indent selected task. |
Alt+Shift+Right arrow key |
|
Outdent selected task. |
Alt+Shift+Left arrow key |
|
Cancel entry or edit. |
Esc |
|
Copy selection. |
Ctrl+C |
|
Cut selection. |
Ctrl+X |
|
Delete the selected data. |
Delete or Ctrl+V or Ctrl+Z |
|
Delete a row. |
Ctrl+Delete |
|
Move to the first field in a row. |
Home |
|
Move to the first row. |
Ctrl+Up arrow key |
|
Move to the last field in a row. |
End |
|
Move to the last field of the last row. |
Ctrl+End |
Keyboard shortcuts in source and target grids
When there are two grids on a page, you can use F6 to move the focus from one grid cell to the corresponding row on the other grid. When you have a source grid and target grid, you can use the following keyboard shortcuts:
|
To do this |
Press |
|---|---|
|
Move the selected items from the source list to the target list. |
Access key+Single right angle bracket (>) |
|
Move all items from the source list to the target list. |
Access key+W |
|
Move all items from the target to the source list. |
Access key+X |
|
Move the selected item from the target to the source list. |
Access key+Single left angle bracket (<) |
|
Access the checkboxes under the Resource name checkbox. |
Spacebar |
|
Access the calendar in a table cell. |
Alt+Down arrow key (for example, start date or end date) |
Keyboard shortcuts for navigating the calendar
Use the following shortcuts to navigate the calendar:
|
To do this |
Press |
|---|---|
|
Move to the next month. |
Alt+Single right angle bracket (>) |
|
Move to the previous month. |
Alt+Single left angle bracket (<) |
Keyboard shortcuts for the Item Swapper Access keys
Use the following shortcuts for the Item Swapper Access keys:
|
Button |
Access key |
|---|---|
|
Single right angle bracket (>) |
Alt+A |
|
Double right angle bracket (>>) |
Alt+W |
|
Double left angle bracket (<<) |
Alt+X |
|
Single left angle bracket (<) |
Alt+O |
Keyboard shortcuts for Server Settings
The shortcuts below can be used in Server Settings:
|
To do this |
Press |
|---|---|
|
Delete a time reporting period. |
Alt+X |
|
Delete a line classification. |
Alt+I |
|
Delete a connected SharePoint site. |
Alt+S |
|
Delete an Enterprise custom field or Lookup table. |
Alt+L |
|
Delete an Enterprise calendar. |
Alt+D |
Keyboard shortcuts for managing views' jobs
The shortcuts below can be used in Server Settings > Manage Views' Jobs, under Look and Feel:
|
To do this |
Press |
|---|---|
|
Delete a selected view. |
Alt+L |
|
Copy a selected view. |
Alt+P |
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
