Create, view, and edit contacts and contact lists in Outlook

1. Select the People icon at the bottom of the navigation pane.

2. On the People page, on the toolbar, select New contact.

   

3. Enter details for the contact. Select Add more to add more information, such as the contact's address and birthday.

4. Select Create.

For New Outlook:

1. On the side panel, select the People icon .

2. On the People page, on the toolbar, select New contact.

3. Enter details for the contact.

4. Select Save.

When you click someone's name or picture in Outlook or other Office apps and services, you'll see their profile card with information about them. From their profile card, you can save them to your own contacts, for example if you want to add Notes or other information.

Here's how you can add a contact from an email message:

1. In Mail, open an email message in the reading pane, and then select the name of the sender or recipient you want to add to your contacts.

2. On the profile card that opens, select > Add to contacts.

   

3. Add more information if you want. Select Add more to add more information, such as the contact's address and birthday.

4. Select Create.

For New Outlook:

1. In Mail, open an email message in the reading pane, and then select the name of the sender or recipient you want to add to your contacts.

2. On the profile card that opens, at the bottom of the card, select Add to contacts.

3. Enter details for the contact.

4. Select Save.

If your company has a directory set up, you'll be able to see information about your colleagues without saving them as contacts. You can search for them or select their name or picture from an email message. Their profile card will show information collected from other systems (directory). If you want to add other information, such as notes, you can save your colleagues to your own contacts. The new contact is auto-linked to the existing directory contact. Only you will see the information you add.

To add someone to your favorites, select the contact, and then select Add to favorites on the toolbar.

Here are some ways to find a contact on the People page:

• Use Search.

• Select Favorites at the top of the page to see people you've added as favorites.

• Select Your contacts.

  : Select a letter in a list separator to quickly move between contacts in the list.
  

• To find people in your organization (Directory) that aren't in your saved contacts, use Search.

On the People page, select a contact in the middle pane to see or edit information about them. What you see is a version of the profile card. What tabs and sections you see may vary.

• Files: Recent files that the contact has shared with you.

• Email: Recent email messages and email attachments between you and the contact.

• LinkedIn: If the contact has a public LinkedIn profile with the same email that you've saved for that contact, you'll see LinkedIn information here.

To edit a contact, select Edit contact next to Contact Information, or select Edit on the toolbar.

1. On the People page, select a contact.

2. Select the camera icon.

   

3. Select Upload a new photo, choose the file you want to use, and then select Open to upload.

4. If you want to reposition the photo, click inside the circle and drag the pointer. To zoom in or out, use the slider below the photo.

   

5. Select Apply, and then select Done.

• To change how contact names are displayed, select Settings and then Display contacts by > First name or Last name.

• To select sorting, use the sort menu at the top of the list . For example, select Sort by > Last name.

You can link contacts to indicate that they're related, for example if you have several entries for the same person. Linked contacts appear as a single contact.

To link contacts:

• On the People page, select two or more contacts, and then select Link contacts in the panel that appears.

To unlink a linked contact:

• On the People page, select the contact, select Linked contacts on the toolbar, and then select Unlink.

1. Select one or more contacts, and then select Delete.

2. Select Delete to confirm.

See also: Restore deleted contacts in Outlook

1. On the People page, on the toolbar, select the arrow next to New contact, and then select New contact list.

   

2. Enter a name for the list, and then add names or email addresses.

3. Select Create.

You can add people (email addresses) to a contact list in two ways: By editing a contact list and adding people to it from within the list, or by selecting one or more contacts and adding them to a list from the Add to list option on the toolbar.

Add people to a contact list by editing the contact list:

1. On the People page, select Your contact lists in the navigation pane, or search for the contact list name.

2. Select the contact list, and then select Edit.

3. Enter names or email addresses.

4. Select Save.

Add one or more contacts to a contact list by using the Add to list option:

1. On the People page, select the contacts you want to add to a list.

2. On the toolbar at the top, select Add to list.

   • Select the plus sign next to the contact list you want to add the contacts to.

     or

   • Select New contact list to add the selected contacts to a new list, and then enter a name for the new contact list.

3. Click outside the pane to close it when you're done.

You can remove people (email addresses) from a contact list in two ways: By editing the contact list, or by selecting a contact and removing them from a list using the Add to list option on the toolbar.

Remove people from a contact list by editing the list:

1. On the People page, select Your contact lists in the navigation pane, or search for the contact list name.

2. Select the contact list, and then select Edit.

   Select the x for the name or email address you want to remove.

3. Select Save.

Remove selected people from one or more contact lists by using the Add to list option:

1. On the People page, select the contact you want to remove from a contact list.

2. On the toolbar, select Add to list. You'll see what contact lists this contact is already added to.

3. Select the X next to the contact list you want to remove the selected contact from.

4. Click outside the pane to close it when you're done.

1. Select the contact list you want to delete, and select Delete.

2. Select Delete to confirm.

See also: Restore deleted contacts in Outlook

1. On the People page, on the toolbar, select the arrow next to New contact, and then select New group.

2. Enter a name for the group, and add your information.

   For more details, see Create a group in Outlook

3. Select Create.

1. Sign in to Outlook on the web.

2. Select the People icon at the bottom of the navigation pane.

3. Under Your contacts in the navigation pane, select the folder in which you want to create the contact. If you haven't created any folders, go on to step 3.

   : To create a folder, select Your contacts, right-click, and then select New folder. Type a name for the folder.

4. Select New, and then select Contact or Contact list.

   

5. Enter the details for the contact or contact list.

6. Select Save.

   : After you create a contact in a folder, it isn't possible to move it to a different folder. To store a contact in a different folder after you create it, delete the contact and re-create it in the other folder.

1. Open an email message in the reading pane, and then select the name of the sender or recipient that you want to add to your contacts.

2. On the contact card that appears for that person, select > Add to contacts.

3. Enter the details for the contact.

4. Select Save.

   : After you save the new contact, it is automatically added to your Contacts folder. When you create a contact in this way, it isn't possible to save the contact in a different folder or to move it to a different folder.