Create and print notes pages

Use the notes pane in Normal view to write notes about your slides. To get to Normal view, on the View tab, in the Presentation Views group, click Normal.

Figure: The Notes pane (circled in red) in Normal view

You can type and format your notes as you work in Normal view, but to see how your notes pages will print and to see the full effect of any text formatting, such as font colors, switch to Notes Page view. You can also check and change the headers and footers of your notes in Notes Page view.

Each notes page shows a slide thumbnail, together with the notes that accompany that slide. In Notes Page view, you can embellish your notes with charts, pictures, tables, or other illustrations.

(The following numbers correspond to the numbers in the illustration.)

1. Notes pages include your notes and each slide in the presentation.

2. Each slide prints on its own notes page.

3. Your notes accompany the slide.

4. You can add data, such as charts or pictures, to your notes pages.

As you add notes, keep the following in mind:

• The changes, additions, and deletions that you make on a notes page apply only to that notes page and to the note text in Normal view.

• If you want to enlarge, reposition, or format the slide image area or notes area, make your changes in Notes Page view.

• You can't draw or put pictures in the notes pane in Normal view. Switch to Notes Page view and draw or add the picture there.

• Pictures and objects that you add in Notes Page view appear on your printed notes page, but not on your screen in Normal view.

A default notes page consists of a slide thumbnail on the top half of the page and an equally sized section for notes on the lower half of the page.

If a half page isn't enough space for your notes, you can add more room.

To add more space on a single notes page:

1. In Normal view, in the pane that contains the Outline and Slides tabs, click the Slides tab, and then click the slide to which you want to add more space for notes.

   

2. On the View menu, in the Presentation Views group, click Notes Page.

3. Do one of the following:

   • To delete the slide thumbnail, on the notes page, click the slide, and then press DELETE.

   • To decrease the size of the slide thumbnail on the notes page, drag a sizing handle on the slide thumbnail.

4. On the top border of the notes placeholder, drag the sizing handle to enlarge the notes placeholder to as much of the page as you need.

To add art, such as a shape or picture, or to format all the notes pages in your presentation, change the Notes Master. For example, to put a company logo or other piece of art on all notes pages, add the art to the Notes Master. Or, if you want to change the font style for all notes, change the style on the Notes Master. You can change the look and position of the slide area, notes area, headers, footers, page numbers, and date.

You can print your notes pages with a slide thumbnail to hand out to your audience or to help you prepare for your presentation.

1. Open the presentation for which you want to print notes pages with slide thumbnails.

2. Click the File tab.

3. On the left side of the File tab, click Print.

4. Under Settings, click the arrow next to Full Page Slides, and then under Print Layout, click Notes Pages.

5. To specify the page orientation, click the arrow next to Portrait Orientation, and then click Portrait Orientation or Landscape Orientation in the list.

6. If you want to print your notes and slide thumbnails in color, select a color printer. Click the arrow next to Color, and then click Color in the list.

7. Click Print.

1. Open the presentation for which you want to print notes pages without slide thumbnails.

2. Open each slide in Notes Page view. To get to Notes Page view, on the View menu, in the Presentation Views group, click Notes Page.

3. Delete the slide thumbnail from each of the notes pages. To delete the slide thumbnail, on the notes page, click the slide thumbnail, and then press DELETE.

4. Click the File tab.

5. On the left side of the File tab, click Print.

6. Under Settings, click the arrow next to Full Page Slides, and then under Print Layout, click Notes Pages.

7. To specify the page orientation, click the arrow next to Portrait Orientation, and then click Portrait Orientation or Landscape Orientation in the list.

8. If you want to print your notes and slide thumbnails in color, select a color printer. Click the arrow next to Color, and then click Color in the list.

9. Click Print.